MESROB 2021 Paper Submission Guidelines


Initial Submission

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Prospective authors should submit their papers electronically in PDF format until extended deadline February 1, 2021.

The paper should be written in English and should have 6 to 8 pages according to Springer monograph templates (Word or LaTeX), including figures and references.

Each paper should contain an Abstract 250 words max, and the following sections in the announced order:

  • Introduction,
  • Methods,
  • Results,
  • Discussion,
  • Conclusion,
  • Acknowledgement,
  • References.

Up to two additional pages are permitted at extra charge (50€/page) that will be due during registration after notification of paper acceptance.

All papers submitted to MESROB 2021 will undergo a peer-review process. A manuscript will be reviewed by at least two reviewers, who will provide detailed comments and – if the submission is accepted – the authors submit a revised (“camera-ready”) version that takes into account this feedback. The review process is managed by the program chairs and the conference associate editors. Decision on the paper acceptance will be provided by March 1, 2021.

During initial submission, two different types of papers “label” can be chosen depending if the paper is written and will be presented by a student (student paper), or by researchers from postdoc level upwards (regular paper).

All papers are reviewed using a single-blind review process: authors declare their names and affiliations in the manuscript for the reviewers to see, but reviewers do not know each other’s identities, nor do the authors receive information about who has reviewed their manuscript.


The following awards will be given to the best papers among all accepted papers that have been accepted for publication in the proceedings for MESROB 2020 and 2021 and are presented online at the conference. The award committee will be responsible to assign the prizes based on reviewer scores and oral performance during the presentation.

The following prizes will be provided:

Best research paper (sponsored by Robotica, Cambridge Univ. Press):
Gold award: 450€

Silver award: 300€

Bronze award: 150€

Best application paper
Gold award: 450€

Silver award: 300€

Bronze award: 150€

Best student paper
Gold award: 450€

Silver award: 300€

Bronze award: 150€

Best papers will be invited to contribute to this year’s special issue on “Medical Robotics” in the journal Robotica, Cambridge Univ. Press.

All papers will be considered for awards (best research paper or best application paper). Student papers will additionally have the chance to be considered for student paper awards.


Final Submission (Camera-ready version)

If your paper has been accepted, please revise your manuscript based on the reviewer’s comments and submit the final version by April 1, 2021. The Copyright form are also required and has to be filled out. All necessary forms needed for submission will be created by the electronic submission website at the time of final submission.

During final submission, the corresponding author also provides a scanned copyright (LINK for the copyright form) form along with the submission through the paper submission platform.

If you have any questions concerning the submission of your final paper, please check the conference submission website.


Presentation at MESROB 2021

Papers are selected either for an oral presentation during the conference or will obtain the opportunity to present a poster.

Important: Each paper requires that the presenting author is registered for the conference. Registration has to be completed by April 19, 2021 when the paper is submitted in its final form. Each presenting author is allowed to maximally present 2 papers.

Oral presentations are 15 minutes including 3 minutes of questions and will be assigned to the according sessions depending on the topic.

Papers that have been selected for a poster presentation will get the chance to present their poster on Wednesday, June 9, 2021. The posters should adhere to the guidelines. (Note: Due to the virtual format of the conference the presentation date may change.)


Further information to paper submission, awards, MESROB 2020 & 2021, and the Medical Robotics Week 2020 &2021 (MRW2020 & MRW2021) can be found online:;